1) Enhancing skills and organisational procedures Learning proposal-writing techniques, as well as developing skills in designing and writing successful project proposals, is the objective of most participants
Establishing systems and standards related to developing projects within the NGOs is also a key objective.
PROJECT PROPOSAL WRITING
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2) Understanding the role of project proposals in project management The project proposal is a tool — not a goal. It should be followed as closely as possible, and deviations should occur only when necessary.
Proposal writing is only one of the phases of project management. It is one of the numerous actions that form a logical sequence of events usually referred to as the project cycle.
3) Conducting preparatory work prior to proposal writing A quality project proposal is the final product of a participatory process that involves considerable study, discussion and learning from past experiences (see Figure 1).
Skills to be Developed
The training focuses on developing specific skills related to designing and completing good project proposals. This guide offers instruction in: conducting preparatory work (see Figure 1); developing comprehensive and viable project plans by setting realistic goals and determining the resources needed;
FIGURE 1
Before Writing a Proposal
■ Interview past and prospective beneficiaries. Though feedback was likely received when the previous project ended, new benefits and conditions may have arisen since that time. Speak to prospective beneficiaries to ensure that what you are planning to offer is desired and needed. ■ Review past project proposals. Avoid repeating mistakes and offering to reproduce results that have already been achieved. Donors will be unlikely to provide more funding for something that should already have been done. ■ Review past project evaluation reports. Don't count on project members to remember all the mistakes and areas for improvement from previous efforts. ■ Organise focus groups. Make sure that the people you need are willing and able to contribute. ■ Check statistical data. Don't let others discover gaps and inaccuracies in the data you are relying on. ■ Consult experts. Outside opinions will give you ideas and credibility. ■ Conduct surveys, etc. Gather as much preliminary information as possible to demonstrate commitment to the project and to refine the objectives. ■ Hold community meetings or forums. When the public feels that they have been consulted on an issue, they will be much more likely to cooperate and support the project.

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