Delta Sigma Pi
CHAPTER OPERATIONS MANUAL:
Individual Discipline Policy
Updated as of March 2006
Delta Sigma Pi Fraternity Central Office 330 South Campus Avenue Post Office Box 230 Oxford, OH 45056-0230 513-523-1907 www.dspnet.org centraloffice@dspnet.org
TABLE OF CONTENTS
INTRODUCTION ....................................................................................................................................................................................... 2 Purpose ................................................................................................................................................................................................... 2 Contents.................................................................................................................................................................................................. 2 Additional References ............................................................................................................................................................................ 2 Reasons for Having a Discipline Policy ................................................................................................................................................. 2 Disciplining a Chapter Officer................................................................................................................................................................ 3 AVOIDING TRIALS................................................................................................................................................................................... 5 GETTING STARTED ................................................................................................................................................................................. 6 Confidentiality of Trials ......................................................................................................................................................................... 6 Determine Who Can Have a Trial .......................................................................................................................................................... 6 Determine the Trial Type........................................................................................................................................................................ 6 Trial Minutes .......................................................................................................................................................................................... 7 Documentation ....................................................................................................................................................................................... 8 Return of Badge and Certificate of Membership .................................................................................................................................... 8 PENALTIES ................................................................................................................................................................................................ 9 Votes Needed for Penalties..................................................................................................................................................................... 9 Factors to Consider When Choosing a Penalty....................................................................................................................................... 9 EXECUTIVE TRIALS .............................................................................................................................................................................. 11 Overview .............................................................................................................................................................................................. 11 Timeline ............................................................................................................................................................................................... 11 Executive Trial Committee Members ................................................................................................................................................... 11 STEP-BY-STEP FOR CONDUCTING AN EXECUTIVE TRIAL........................................................................................................... 12 Step 1 - Brother Prefers Charges in Writing to the Chapter President .................................................................................................. 12 Step 2 – The Executive Committee Decides On Validity of the Trial and Which Type of Trial to Conduct ........................................ 12 Step 3 - The Trial Secretary Notifies the Accused of the Executive Trial ............................................................................................ 12 Step 4 - The Executive Trial Committee Conducts the Executive Trial ............................................................................................... 12 Step 5 - Trial Secretary Officially Notifies the Accused of the Executive Trial Results....................................................................... 14 Step 6 - Trial Manager Notifies the Chapter of Executive Trial Results............................................................................................... 14 Step 7 - Submit Trial Information at www.dspnet.org.......................................................................................................................... 14 Step 8 – Keep All Trial Documents in Case of an Appeal.................................................................................................................... 14 CHAPTER TRIALS................................................................................................................................................................................... 15 Overview .............................................................................................................................................................................................. 15 Timeline ............................................................................................................................................................................................... 15 Chapter Trial Participants ..................................................................................................................................................................... 15 STEP-BY-STEP FOR CONDUCTING A CHAPTER TRIAL.................................................................................................................. 16 Step 1 – Brother Prefers Charges in Writing to the Chapter President.................................................................................................. 16 Step 2 – The Executive Committee Decides on Validity of the Trial and Which Type of Trial to Conduct......................................... 16 Step 3 – The Trial Secretary Notifies the Accused of the Chapter Trial ............................................................................................... 16 Step 4 – The Chapter Conducts the Chapter Trial ................................................................................................................................ 16 Step 5 – Trial Secretary Notifies the Accused of the Chapter Trial Results.......................................................................................... 18 Step 6 – Submit Trial Information at www.dspnet.org ......................................................................................................................... 18 Step 7 – Keep All Trial Documents in Case of an Appeal.................................................................................................................... 19 ADDITIONAL POLICIES FOR CHAPTER TRIALS .............................................................................................................................. 20 BOARD TRIALS....................................................................................................................................................................................... 21 Deciding to Have a Trial....................................................................................................................................................................... 21 Trial Roles ............................................................................................................................................................................................ 21 Notify the accused of trial..................................................................................................................................................................... 21 Notify the accused of the trial results.................................................................................................................................................... 21 Voting................................................................................................................................................................................................... 22 APPEAL PROCESS .................................................................................................................................................................................. 23 Overview .............................................................................................................................................................................................. 23 Reasons for Appeal............................................................................................................................................................................... 23 Timeline ............................................................................................................................................................................................... 23 STEP-BY-STEP FOR APPEALING AN EXECUTIVE TRIAL TO THE CHAPTER ............................................................................. 23 STEP-BY-STEP FOR APPEALING A CHAPTER TRIAL TO THE PROVINCIAL DISCIPLINE COMMITTEE ............................... 24 STEP-BY-STEP FOR APPEALING TO BOARD OF DIRECTORS ....................................................................................................... 25 APPENDIX 1- Letter Preferring Charges .................................................................................................................................................. 26 APPENDIX 2- Declaration of Guilt........................................................................................................................................................... 27 APPENDIX 3- Letter Notifying the Accused of Executive Trial............................................................................................................... 28 APPENDIX 4- Letter Notifying Accused of Executive Trial Results- Not Guilty..................................................................................... 30 APPENDIX 5- Letter Notifying Accused of Executive Trial Results- Expulsion...................................................................................... 31 APPENDIX 6- Letter Notifying Accused of Executive Trial Results- Fine, Reprimand, Probation, or Suspension.................................. 32 APPENDIX 7- Letter Notifying the Accused of the Chapter Trial ............................................................................................................ 33 APPENDIX 8- Letter Notifying Accused of Chapter Trial Results- Not Guilty ........................................................................................ 35 APPENDIX 9- Letter Notifying Accused of Chapter Trial Results- Expulsion ......................................................................................... 36 APPENDIX 10- Letter Notifying Accused of Chapter Trial Results- Fine, Reprimand, Probation, or Suspension ................................... 37 APPENDIX 11- Blank Trial Minutes......................................................................................................................................................... 38 APPENDIX 12- Sample Executive/Chapter Trial Minutes ........................................................................................................................ 41 APPENDIX 13 – How-to Guide on Reporting Trials Online..................................................................................................................... 43

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