C H A P T E R 3
SARA Title III Sections 311 & 312
Quick Look-up Guide Emergency & Hazardous Chemical
Inventory Reporting
Online Reporting in Tier II Manager TM Tier Two Report Instructions
CHAPTER 3: SARA Title III Sections 311 & 312
Quick Look-up Guide
Topic Page No.
WhoMustSubmittheHazardousChemicalInventoryReport…………..…….…3-3 WhatHazardousChemicalsAreIncluded…………………………….……..….….3-3 PhysicalandHealthHazards ReportingThresholds Formulatoconvertgallonstopounds……………………………………………….3-5 WhatChemicalsAreExcluded....................................................................….....3-5 HazardousChemicalInventoryReports…………………………….………...…….3-6 Initial(MSDS)Report Annual(TierTwo)Report WheretoSubmittheReports………………………………………………..……….3-7 DueDates………………………………………………………………………...…….3-7 ConfidentialandTradeSecretInformation…………………………….….…….….3-8 CommunityRight-to-KnowProvisions…………………………….………….….….3-9 LocalFireDepartmentRequests…………………………………….……….…...…3-9 Online Reporting in Tier II Manager…………………………………………..3-10 AccessingTierIIManager………………………………………………………..3-10 BrowserSettings WhoCanReportOnline…………………………………………………….....…….3-11 ParticipatingCounties………………………………………………………….…….3-11 Pre-loadedData…………………………..…………………………………………..3-11 LoggingintoTierIIManager…………………………………………………..….3-11 WhentoRegister WhentoSignIn Consultants NewReporterforFacilitiesAssignedtoAnotherUserAccount WhentoContacttheAdministrator RegistrationTips TierIIManagerSiteMap………………………………………………………….3-13
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Topic
Page No.
ManagingYourFacilities……………………………………………….……………3-13 FacilityList NewFacility FacilityNoLongerRequiredtoFile FacilityClosedandChemicalsRemoved FacilityMoved FacilitySoldorPurchased OwnershipChange ManagingReports……………………..……………………………….…………….3-15 ReceivingCommunicationsfromtheAdministrator SubmissionsListing Section312(TierTwo)Reports EditingSection312(TierTwo)Reports Section302Reports Section311Reports PaperReportsSubmittedforFacilitiesThatAreIntheDatabase PaperReportsSubmittedforFacilitiesThatAreNOTIntheDatabase OngoingDataManagement PrintingReports…………………………………………………………...….….…...3-17 AccesstotheDataandReports……………………………………………….…....3-18 KeepingCopiesoftheReports……………………………………………….….….3-18 Tier Two Report Instructions…………………………...……………….….……..3-19 Step1:ReviewFacilityInformation–EditFacility……………..………….………3-19 Step2:ReviewChemicalInventory………………………………………….…..…3-20 Example:LeadAcidBatteries……………………….………………………....……3-21 Step3:ReviewAttachments………………………………………………..….……3-23 Step4:SubmitTierIIReport…………………………………………………...……3-24
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CHAPTER 3: SARA Title III Sections 311 & 312
SARA Title III Sections 311 & 312 Emergency & Hazardous Chemical Inventory Reporting
40CFRPart370 Sections311and312ofTitleIIIoftheSuperfundAmendments&ReauthorizationActof1986 ("SARATitleIII")addressemergencyandhazardouschemicalinventoryreporting.The implementingregulationsarecodifiedin40CFRpart370.Theregulationsareintendedto providethepublic,localgovernments,firedepartmentsandotheremergencyofficialswith informationconcerningthepotentialchemicalrisksintheircommunities.Over6000facilitiesin MichigansubmithazardouschemicalinventoriestotheMichiganSARATitleIIIProgram,Local EmergencyPlanningCommittees(LEPCs),andlocalfiredepartments. OnNovember3,2008,EPA published amendmentstothehazardouschemicalinventory requirementsintheFederalRegisterthattookeffectonDecember3,2008.The amendmentscodifiedexistingpoliciesandinterpretations,re-wrotetheregulationsinplain language,removedtheTierOneandTierTwoinventoryformsandinstructionsfromthe regulations, andclarifiedthereportingofmixtures.Thechangesalsoincludereportingthe NorthAmericanIndustryClassificationSystem(NAICS)codeinsteadoftheStandard IndustrialClassification(SIC)code.
Who Must Submit the Hazardous Chemical Inventory Report
Thesereportingrequirementsapplytoanyfacilitythatmustmaintainamaterialsafetydata sheet(MSDS)inaccordancewiththeOccupationalSafetyandHealthAdministration(OSHA) HazardCommunicationStandard,29CFR 1910.1200. Theowner or operatormustsubmitthe Ifyourfacilityisnotcoveredby hazardouschemicalinventoryreportifahazardous OSHA,reportsarenotrequired. chemicalpresentatthefacilitymeetsorexceedsthe However,intheinterestof threshold. emergency preparedness,youare urgedtoconsiderreportingall FederalagenciesweredirectedbyExecutiveOrder hazardoussubstancesthatmeet No.12856,signedbyPresidentClintononAugust3, thereportingthresholds. 1993,tocomplywithallprovisionsofSARATitleIII andthePollutionPreventionAct(PPA).
What Hazardous Chemicals Are Included
The criteria for chemicals to be included in the section 311 report are the same as the criteria for including chemicals in the section 312 report. Hazardous chemicalsarethosechemicalsorsubstances storedorusedintheworkplacefor whichOSHArequiresemployerstomaintainMSDSs.Over650,000productshaveMSDSs requiredbyOSHA.Theyarereferredtohereas"OSHAhazardouschemicals."Thereisno list oftheseOSHAhazardouschemicals.TheOSHAhazardouschemicalsmusthavean associated physicaland/orhealthhazardasdefinedintheOSHAregulationsin29CFR 1910.1200(c).
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CHAPTER 3: SARA Title III Sections 311 & 312
Physical and Health Hazards
ThephysicalandhealthhazardswillbedescribedontheMSDS.Manynon-hazardous substancesalsohaveMSDSs.CheckyourMSDStoseeifthesubstancehasassociated physicaland/orhealthhazards.IfasubstanceisnothazardousaccordingtotheOSHA definition,theMSDS shouldstatethatthereare "noknownhazards."Ifthe MSDSdoesnotclearly describethehazards, contactthemanufactureror importerofthesubstance forclarification.Itistheir responsibilitytodetermine thehazardsinaccordance withOSHAstandardsand providethatinformationin theMSDS.Usethe NationalFireProtection Association(NFPA) numerichazardratingand thehazardcategory descriptiontohelpyou determinewhetherornot anMSDSisdescribinga hazardoussubstance. Hazard Categories and Descriptions for Reporting Under Sections 311 and 312 Fire
ThesehazardsaredescribedindetailintheOSHAHazardCommunicationStandard 29CFR1910section1200
Sudden release of pressure Reactive Immediate (acute) Delayed (chronic)
Flammable,combustibleliquid,pyrophoric,andoxidizer.Flammable liquidshaveaflashpointbelow100°F(37.8°C).Flammablesolidsare solidsthatareliabletocausefirethroughfriction,absorptionofmoisture, spontaneouschemicalchange,orretainedheatfrommanufacturingor processing,orthatcanbeignitedreadilyandwhenignitedburns vigorouslyandpersistently.Combustibleliquidshaveaflashpointator above100°F(37.8°C)andbelow200°F(93.3°C).Apyrophoricmaterial canspontaneouslyigniteinair.Anoxidizerinitiatesorpromotes combustioninothermaterials. Explosive,andcompressedgas Unstablereactive,organicperoxide,andwaterreactive Highlytoxic,toxic,irritant,sensitizer,corrosive,andotherhazardous chemicalsthatcauseanadverseeffecttoatargetorganandwhicheffect usuallyoccursrapidlyasaresultofshorttermexposure,andisofshort duration Carcinogensandotherhazardouschemicalsthatcauseanadverseeffect toatargetorganandwhicheffectgenerallyoccursasaresultoflongterm exposure,andisoflongduration
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Reporting Thresholds
Thethresholdsrefertothetotalamountofchemicalonsite,instorageandinprocess,atany onetime.Theminimumthresholdsforreportingare: Extremelyhazardoussubstance(EHS)=500 pounds orthe threshold planning quantity (TPQ),whicheverisless.TheamountofanEHSatafacility(bothpureandinmixtures) mustbeaggregatedforpurposesofthresholddetermination.IncludetheEHSinamixtureif itmakesupatleast1%ofthemixture,or0.1%iftheEHSisacarcinogen.EHSsandtheir TPQsarelistedinAppendixA. Gasoline(allgradescombined)atretailgasstationsifallgasolineisstoredincompliant undergroundstoragetanks(UST)=75,000 gallons.Thetermgasolineincludesgasohol whichiscomposedofatleast90%gasolineandupto10%ethanol.* Dieselfuel(allgradescombined)atretailgasstationsifalldieselfuelisstoredincompliant undergroundstoragetanks=100,000 gallons.* AllotherOSHAhazardouschemicals(exceptasstatedinthenextbullet)=10,000 pounds. ThethresholdforreportinginresponsetoarequestfromtheSERC,LEPC,orlocalfire department=zero.Regardlessoftheamountofchemicalonsite,youmustsubmitareport ifyouareaskedtodosobyoneoftheseagencies. *Retailgasstationsarethosethatsellgasolineand/ordieselfuelprimarilytothepublicfor motorvehicleuseonland.Tanksarecompliantifduringthefullpreviousyeartheywere incompliancewithallapplicableUSTrequirementsintheMichiganUnderground StorageTankrulespromulgatedpursuanttopart211ofPublicAct451.Thehigher gasolineanddieselfuelthresholdsdonotapplytoalternativefuels(exceptgasohol), aviationfuel,heatingfuel,kerosene,E-85,orgasolinewithgreaterthan10%ethanol. Thethresholdsformostsubstancesareinpounds.Whatifyoursubstanceisaliquidandyou onlyknowthenumberofgallons Youwillneedtoconvertgallonstopoundsbyusingthis formula: Specificgravityofproductx8.34lb/gal(weightofwater)=weightofproductinlb/gal Thespecificgravity(alsocalledtherelativedensity)canbefoundinthe"Physical&Chemical Properties"sectionoftheMSDS.Itisaunit-lessnumberthattellshowmuchthesubstance weighsrelativetotheweightofwater.Ifthespecificgravityis1,thesubstanceweighsthe sameaswater.Ifitislessthan1,thenthesubstanceweighslessthanwater.Thespecific gravityisoftenreportedasarange.Usethehighestvalueinthecalculation.
What Chemicals Are Excluded
Section311(e)ofSARATitleIIIexcludesthefollowingsubstancesfromthehazardouschemical inventoryreportingrequirementsinsections311and312: Anyfood,foodadditive,coloradditive,drug,orcosmeticregulatedbytheFoodandDrug Administration.
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Anysubstancepresentasasolidinanymanufactureditemtotheextentexposuretothe substancedoesnotoccurundernormalconditionsofuse.** Anysubstancetotheextentitisusedfor personal,family,orhouseholdpurposes,oris presentinthesameformandconcentrationasa productpackagedfordistributionandusebythe generalpublic. Anysubstancetotheextentitisusedina researchlaboratoryorhospitalorothermedical facilityunderthedirectsupervisionofa technicallyqualifiedindividual. Hazardous wastethatiscovered bytheResourceConservationand Recovery Act(RCRA)isnot regulatedbyOSHAandis thereforeexempt. However,inthe interestofemergency preparedness,youareurgedto report any hazardous wastesthat meetthereportingthreshold.
Anysubstancetotheextentitisusedinroutineagricultural operationsorisafertilizerheld forsalebyaretailertotheultimatecustomer. **UnderEPA'snewinterpretation,publishedJuly13,2010,facilitieswillonlyhaveto includeandcounttheamountoffumeordustemittedorreleasedfromamanufactured solid that is being modifiedtodetermineiftheSARATitleIIIsections311and312 reportingthresholdshavebeenreached.Thisinterpretation appliestometal,bricks,and anyothermanufacturedsoliditemthatundergoesamodificationprocess.Itdoesnot applytoleadinbatteries.
Hazardous Chemical Inventory Reports
Chemicalscanbereportedaspuresubstances,asmixtures,orasthetotalquantityofa chemicalatthefacility(addingtogethertheamountspresentasacomponentinmixturesandall otheramountsofthechemical).Similarsubstancescanbegroupedifappropriate.Thereporting optionshouldbethesameinboththeinitialandannualreports. Howyoureportyourchemicalsdependsonwhatformatisofmostvaluetotheplannersand responders. Ifyouarereportingforawarehousewith100differentproductsthatallcontainthe sameflammablebaseingredient,reportthebaseingredient.Ifyouhave5differentcolorsof enamelpaint,groupthemandreportenamelpaint.Likewise,differentgradesofgasolineshould becombinedandreportedas"gasoline."Ifyouhaveaplatingsolutionthatcontainsbothsulfuric acidandnitricacid,reporttheplatingsolutionasamixture,andusetheoptiontoreportthe mixtureingredientsontheTierTworeport. ThepurposeoftheinitialreportrequiredunderSection311istoletstateandlocalofficials knowthatyourfacilityrecentlyacquiredOSHAhazardouschemicalsthatareonsiteinamounts equaltoorgreaterthanthethresholds.ThisinitialreportissometimescalledtheMSDSreport. Initialreportsshouldbefiledonlyfor newsubstancesthatmeetorexceedthethresholdand thatarenotalreadyincludedintheTierTworeportofhazardouschemicals. TheinitialreportconsistsofeithercopiesoftheMSDSsoralistoftheOSHAhazardous chemicals.Ifyousubmitalist,thenthelistmustidentifythechemicalorcommonnameofeach
Initial (MSDS) Report
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substanceasitappearsontheMSDSandtheapplicablehazardcategories.Tradenames shouldnotbeused.
Annual (Tier Two) Report
Thepurposeoftheannualreportrequiredundersection312istoprovidestateandlocal officialsandthepublicwithspecificinformationonhazardouschemicalsthatwerepresentat yourfacilityatanytimeduringthepreviouscalendaryearatlevelsthatequaledorexceeded thethresholds.TheannualreportistheTierTwoEmergencyandHazardousChemical Inventoryreport,orTierTworeport. Michigan does not support the Tier One form for submittal of the hazardous chemical inventory report. If you submit a Tier One report, you will be asked by the SERC, LEPC, or local fire department to submit a Tier Two report instead. You will have 30 days in which to submit the requested report to all agencies. TheTierTworeportisacertifiedreportthatcontainsspecificsaboutthefacilitylocation,the owneroroperator,emergencycontacts,andotheridentifyinginformation.Italsodescribeseach reportablechemical,andincludestheamountthatwasonsiteduringthepreviousyear,whereit waslocated,andhowitwasstored.SitemapsandMSDSscanbeattachedtotheTierTwo reporttoclarifythereportedinformation.
Where to Submit the Reports
TheInitialandAnnualreportsmustbesubmittedtoALLofthefollowingagencies: 1. TheMichiganSARATitleIIIProgram–onlinein TierIIManager. 2. YourLEPC–onlineorinhardcopy. 3. Thefiredepartmentwithjurisdictionoveryour facility–onlineorinhardcopy. TheMichiganSARATitleIII Programacceptsallreportson behalfoftheStateEmergency ResponseCommission(SERC).
LEPCsandfiredepartmentsinthecountiesofIngham,Kent,Oakland,Ottawa,andWaynecan receivethereportsonline.Youmustsend a paper copy to all other LEPCs and fire departments. AddressesforLEPCsareavailableatwww.michigan.gov/sara.
Due Dates

TheInitial(MSDS)reportmustbesubmittedwithin 3 monthsafterthechemicalthresholdis firstmetorexceeded. TheAnnual(TierTwo)reportmustbesubmittedannuallybetweenJanuary1andMarch 1.
TheLEPCmayaskafacilityowneroroperatortosubmitanMSDSforahazardous chemicalpresentatthefacility.TheowneroroperatormustprovidetheMSDSwithin30 daysafterreceiptoftherequest. TheSERC,LEPC,orfiredepartmenthavingjurisdictionoverthefacilitymayaskafacility owneroroperatortosubmitTierTwoinformation.Theowneroroperatormustprovidethe TierTwoinformationwithin30 days afterreceiptoftherequest.
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Confidential and Trade Secret Information
Confidential Location Information
Undersection324ofSARATitleIII,youarenotrequiredtomakechemicalstoragelocation informationavailabletothepublicifdoingsomightposeasecurityrisk.Thechemicallocation includesthecontainertype,temperature,pressure,andlocationdescription.Youmaynot withholdthisinformationfromtheSERC,theLEPC,orthelocalfiredepartment.Theonline reportingprogramletsyouidentifywhichchemicallocationsshouldbekeptconfidential.You mayalsomarkattachments,suchassitemaps,asconfidential.
Trade Secrets
Youmaybeabletowithholdthenameofaspecificchemicalwhensubmittinginformationunder sections311or312ifthatchemicalnameisclaimedasatradesecret.Therequirementsfor withholdingtradesecretinformationarespecifiedinSARATitleIIIsection322andimplemented in40CFRpart350.Ifyouarewithholdingthenameofaspecificchemicalorproductasatrade secret,youmustreportthegenericclassorcategorythatisstructurallydescriptiveofthe chemical(e.g.listtoluenediisocyanateasorganicisocyanate)alongwithallotherrequired information.YoumustsubmitthewithheldinformationtoEPAandsubstantiateyourclaimevery timeyoureport.ThereisalinktotheTradeSecretSubstantiationFormandinstructionsunder theResourcestabintheonlinereportingprogram,oryoucangoto www.epa.gov/emergencies.
Online Reporting
Michiganbeganusinganonlinereportingprogram,TierIIManager,inAprilof2007sothat thedatawouldbemorereadilyavailabletoplanners(LEPCs)andresponders(fire departments).Theonlineprogramallowsfacilitiestomanagetheirowndataandenterupdates atanytimeduringtheyear.TheTierTworeportisasnapshotofthedatathatiscertified annuallyasbeingtrue,accurate,andcomplete. Theonlinedatabasewaspre-loadedwithdatafromfacilitiesforwhichreportsweresubmittedto theMichiganSARATitleIIIProgrambeforeJanuary2007.AllTierTworeportsreceivedfor reportyears2001through2005wereimportedintotheonlinedatabase.Informationfromthe mostrecentreportwasusedtopopulatetheeditabledatabase. OnlinereportinginformationisavailableontheMichiganSARATitleIIIProgramwebsite: www.michigan.gov/sara.SelecttheSARATitleIIIHazardousChemicalInventorylink.
Tier Two Report Instructions
InstructionsforcompletingyourTierTworeportonlineareincludedintwoseparatedocuments. ItisimportantthatyoureadOnline Reporting in Tier II Manager(beginningonpage3-10in thisguidebook)fordatamanagementinstructionssuchasaddingordeletingfacilities, correctingerrors,reportingmixtures,navigatingtheprogram,andgeneralTierTworeport instructions. Line-by-lineandscreen-by-screeninstructionsthatarespecifictotheonlinereportingprogram arethefocusoftheTier II Manager User Manual.Thecompleteusermanualisavailablein theprogram.Anexcerptfromthemanualthatspecificallyaddressesregistrationandsigningin
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(includingwhattodowhenyouforgetyourpassword)isavailableontheMichiganSARATitleIII website.Pleasereadthisbeforeyouregister.
Community Right-to-Know Provisions
HazardouschemicalinventoryinformationisavailabletothepublicundertheCommunityRightto-KnowprovisionsinSARATitleIII.RequestscanbemadeinwritingtotheLEPCorSERCas describedbelow.Thepublicshouldnotgotothefacilityortothefiredepartmentwith informationrequests.TheMichiganSARATitleIIIProgramhandlesallinformationrequestson behalfoftheSERC.AddressesfortheMichiganSARATitleIIIProgramandtheLEPCsare postedontheMichiganSARATitleIIIProgramwebsite. ApersonmayobtainanMSDSforaspecificchemicalataspecifiedfacilitybywritingtothe LEPCandaskingforit.IftheLEPCdoesnothavetheMSDS,theLEPCmustrequestthe MSDSfromthefacility'sowneroroperator. ApersonmayrequestTierTwoinformationforaspecificfacilitybywritingtotheSERCorLEPC andaskingforit.TheSERCorLEPCmustrespondtoarequestforTierTwoinformationwithin 45daysafterreceivingtherequest. IftheSERCorLEPCdoesnothavetheTierTwoinformation,itmustrequestitfromthefacility owneroroperatorineitherofthefollowingcases: Therequestisforhazardouschemicalsinamountsgreaterthan10,000poundsstoredat thefacilityatanytimeduringthepreviouscalendaryear,or ThepersonmakingtherequestisaStateorlocalofficialactinginhisorherofficialcapacity. Ifneitheroftheseconditionsismet,theSERCorLEPCmayrequesttheinformationfromthe facilityowneroroperatoriftherequestincludesageneralstatementofneed. WhenrespondingtoarequestforTierTwoinformation,theSERCorLEPCmustnotdisclose locationinformationthathasbeendesignatedconfidentialintheTierTworeport.
Local Fire Department Requests
Ifyouaretheowneroroperatorofafacilitythathassubmittedinventoryinformationunder sections311or312,youmustcomplywiththefollowingtworequirementsuponrequestbythe firedepartmentwithjurisdictionoveryourfacility: 1. Youmustallowthefiredepartmenttoconductanon-siteinspectionofyourfacility;and 2. Youmustprovidethefiredepartmentwithinformationaboutthespecificlocationsof hazardouschemicalsatyourfacility.
Michigan SARA Title III Program website: www.michigan.gov/sara
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Online Reporting in Tier II Manager
TierIIManagerisanonlinereportingprogramhostedbytheMichiganSARATitleIIIProgram.It wasfirstmadeavailabletoreportersinAprilof2007.Thereisno feeassociatedwithreports submittedinTierIIManager.SARATitleIIIreportsthatcanbesubmittedonlinetotheMichigan SARATitleIIIProgramandparticipatingcountiesinclude: Section302EmergencyPlanningNotification Section311Initialreportofhazardouschemicals(sometimescalledtheMSDSreport) Section312TierTwoannualreportofhazardouschemicals
The Administrator
TheAdministratorforthisprogramistheMichiganSARATitleIIIProgramintheDepartmentof NaturalResourcesandEnvironment(DNRE). ContacttheAdministratorbyselecting"feedback"intheprogrammenubar, emailing deq-ead-sara@michigan.govorcalling517-373-8481.
Accessing Tier II Manager
Toaccesstheonlinereportingprogram,gototheMichiganSARATitleIIIProgramwebsite, www.michigan.gov/sara,select"SARATitleIII-HazardousChemicalInventory"andthenclickon theTierIIManagerbutton. Browser Settings Ifyouarehavingproblemswiththeonlinereportingapplication,verifythefollowingbrowsersettings (InternetExplorer6.x): 1)JavascriptmustbeENABLED 1. GototheToolsmenuandselectInternetOptions. 2. ClicktheSecuritytab. 3. IntheSecuritydialogbox,clickontheglobeforInternetzone. 4. ClickCustomLevelbutton. 5. Inthedialogthatappears,scrolldowntotheheadingcalledScripting. 6. ClicktheEnablebuttonunderActiveScripting. 2)CookiesmustbeENABLED 1. GototheToolsmenuandselectInternetOptions. 2. ClickthePrivacytab. 3. Lowertheprivacysettings(slidingbar)tosettoMEDIUM 4. Clickon'Advanced'optionsbutton 5. PutacheckmarkintheBoxfor"OverrideAutomaticCookieHandling" 6. Atthebottom,putanothercheckmarkinthe"Alwaysacceptsessioncookies" 7. Click"OK" 3)PopupblockersmustbeDISABLED 1. GototheToolsmenuandselectPop-UpBlocker 2. Ifitshows"TurnOffPop-upBlocker",clickitandthenitwillchangeto"TurnonPop-up Blocker".Conversely,ifitshows"TurnonPop-upBlocker",donothing. 3. If"Pop-upBlocker"isnotavailableintheToolsmenu,checkwhetherMSN,Yahoo,orGoogle toolbarsareonyourcomputerandturnofftheirpopupblockers.
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Tier II Manager User Manual
The TierIIManagerUserManualhaseasy-to-followinstructionsforregistering,loggingin,and usingtheprogram.ItisavailableintheTierIIManagerprogram.Detailedregistrationinformation fromtheusermanualisavailableontheMichiganSARATitleIIIProgramwebsiterightbelowthe buttonyouclicktosignintotheprogram.
Who Can Report Online
Everyonecanandshouldsubmitreportsonline.TheMichiganSARATitleIIIProgramreceives reportsfor all facilitiesthataresubmittedonline.Thismeetstherequirementtosubmitreportstothe SERC.Inaddition,ifyourfacilityisinoneoftheparticipating countieslistedbelow,youwillnot havetosubmitpapercopiestoanyone.PapercopiesmustbesubmittedtoLEPCsandfire departmentsinallothercounties.
Participating Counties
Ingham Kent Oakland Ottawa Wayne LEPCsandfiredepartmentsinthese counties canreceiveSARATitleIII submittalsonline.
Pre-loaded Data
InJanuary,2007,theonlinedatabasewaspre-loadedwithdatafromTierTworeportsthatwere receivedforreportyears2001through2005thatwereintheState'sofflinedatabase.Datafromthe mostrecentTierTworeportwereusedtopopulatetheeditabledatabase. Thepre-loadeddataalsoincludeminimalinformationfromsection302andsection311reportsthat werereceivedbytheMichiganSARATitleIIIProgrampriortoJanuary2007.Seetheinstructionson page3-15regardingthesesection302and311reports.
Logging into Tier II Manager
WhenyouclickontheTierIIManagerbutton,youwillseethefollowingscreen:
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When to Register
IfyouareanewuserofTierIIManagerandnoneofyourfacilitiesareintheonlinedatabase(see "Pre-loadedData"),youwillneedtoregisteraUserAccountinthesystem.UnderyourUserAccount, youwillhavetheabilitytoenterreportsforallfacilitiesthatyouaremanaging.Clickon"RegisterNow" andcompleteaNewUserRegistrationForm.TheAdministratorwillreviewyourregistration,andyou willbecontactedbyemailwhenyourTierIIManagerUserAccounthasbeenapproved.Seethe "RegistrationTips"below.
When to Sign In
Signinifyouareareporterforexistingfacilities.AllfacilitiesthatareinTierIIManagerare assignedtoaUser Account.EachusershouldhaveonlyoneUserAccount,butyoucanreportfor multiplefacilities.Youmust"SignIn"tothesystemusingyourassignedusernametoaccessyour facilitydata.
Consultants
ConsultantsshouldregistertogettheirownUserAccount. Regardlessofthenumberofcompaniesthataconsultant represents,theconsultantshouldhaveonlyoneUser Account.Multiplefacilitiescanbeassignedtothe consultant'sUserAccount,butafacilitycanbeassignedto onlyoneUserAccountatatime.Consultantscanenterthe certificationinformationforthecompanyrepresentativethat willcertifythereport.Readaboutcertificationsonpage3-24. Ifyourcompanywantstouseconsultantservices,sendanemailtotheAdministratorthatsaysthe consultanthaspermissiontoaccessyourdata.Theemailsubjectlineshouldsay"ConsultantNeeds Access."Copyyouremailtotheconsultant.TheAdministratorwillthenmoveyourfacilityrecordsover totheconsultant'sUserAccountwherethefacilityrecordswillstayuntilyouindicateotherwise.An emailwillbesenttoyouandyourconsultantwhenthishasbeencompleted.
New Reporter for Facilities Assigned to Another User Account
ContacttheAdministratorifyouhaveassumedthereportingdutiesfromsomeoneelse.Thefacilities willbeunderthatotherperson'sUserAccount.TheAdministratorwilleitherchangetheuserprofile forthatUserAccounttomakeityours,orhaveyouregisterforanewUserAccountandmovethe facilitiestoyourUserAccount. YoudonothaveaUserAccountbutyouarereportingforfacilitiesthathavesubmittedTierTwo, section302,orsection311reportsinthepast.TheAdministratorwillsetyouupwithaUser Accountthatgivesyouaccesstoyourfacilitydata. YoucannotSignIn. Youforgotordonotknowyourusername. Youdonotseeallofyourfacilitiesinthedatabase.TheAdministratorwillmovetheappropriate facilityfilestoyourUserAccount.
When to Contact the Administrator
Registration Tips
TheinformationenteredfortheUserAccountmustbefortheactual useroftheprogram. Thepasswordiscasesensitive.Itmustbe8to12characterslongandmustbeamixthat includes3ofthefollowing4typesofcharacters:Uppercaseletters,lowercaseletters,numbers, andsymbols. Donotenteryourfavoritepasswordwhenyouregister.Youwillbeaskedtochangeitthefirsttime yousignin.
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Besureyouremailservicewillacceptmailfromdeq-ead-tier2@michigan.gov.Emailsgenerated bytheprogram(suchaswhenyourUserAccounthasbeenapproved)willcomefromthisemail address.
Managing Your Facilities
Facility List
YoucanviewalistofallfacilitiesassignedtoyourUserAccountfromtheMainMenu.Thelistshows theMISARAID,CompanyName,FacilityName,Address,alinktoviewCurrentData(apdffileofthe mostrecentTierTwodata),AnnualSubmissionstatusfortheTierTwoReport,andCertification Statusforsection311and302reports.Please contact the Administrator if this list is not correct or complete.
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New Facility
Youcanaddanew facilityfromthelinkintheMainMenu.Itisrecommendedthatyoucontactthe Administratortoassurethatthenewfacilityisnotalreadyinthedatabase.Rememberthatyoucannot seeallfacilitiesinthedatabase,andthefacility thatyouthinkisnewmightbeinthedatabase Do not add a new facilityunlessyouarecertain assignedtoadifferentUserAccount.If you add thatitdoesnotalreadyexistintheonline a new facility and it already exists in the database.AsktheAdministratorifyoudonot database, the Administrator will delete the new know. facility and ask that you update the information for the existing facility. Ifyourfacilityisnolongerrequiredtofileareport(bothTierTwoandsection302),followthesesteps: 1. EdittheNotesatthebottomtheFacilityHomePageandexplainwhythefacilityisnotrequiredto report(i.e.ProcesschangedinSept2009,allchemicalsbelowthreshold.). 2. GotothetopoftheFacilityHomePageandclickon"MakeInactive."Selectthereasonorreasons youaremakingthefacilityinactive,andenterthedatethiseventoccurred. EvenifyoudonotintendtosubmitaTierTworeport,youmustclicktheeditbuttononthe312 SubmissionsListingtogettotheFacilityHomePagewhereyoucaneditthefacilitylevelinformation.
Facility No Longer Required to File
Afterthefacilityismadeinactive,itwillnotappearonyourfacilitylist.Ifyoumadeanerror,the Administratorcanreversethisaction.
Facility Closed and Chemicals Removed
Ifyourfacilityhasclosed,makesurethatallchemicalsareremovedfromtheproperty.Thenfollow theproceduresfor"FacilityNoLongerRequiredtoFile." Ifyourfacilitymoveditsoperationsandchemicalstoanewlocation,followtheproceduresfor"Facility NoLongerRequiredtoFile"fortheoldlocation,andthenaddanewfacilitytothedatabaseforthe newlocation.DoNOTchangetheaddressforanexistingfacility.BesuretousetheNotesfieldto explainthemove.
Facility Moved
Facility Sold or Purchased
Ifyourfacilitywassoldtoanothercompanyandyouarenolongerresponsibleforreporting,doNOT markitasinactive.ContacttheAdministratorandprovidecontactinformationforthenewowner.If youhavepurchasedafacility,contacttheAdministratortoseeifitisalreadyinthedatabase.Inboth cases,theAdministratorwillmovethefacilityfile tothenewcompany'sUserAccount. Ifyourfacilitywassoldtoanothercompanybutyouwillcontinuetoreport,updatetheFacility Informationasappropriate.BesuretousetheNotesfieldtoexplaintheownershipchange.
Ownership Change
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Managing Reports
Receiving Communications From the Administrator
TheprogramgeneratesautomatedemailsfromtheAdministrator(deq-ead-tier2@michigan.gov) whencertainactivitiesoccur:theusersubmitsareport,theAdministratorreviewsthereport,orthe Administratorapprovesaneditrequest.Theseautomatedemailsaresenttothefacilityemail addressthatisinthefacilityinformation.Ifaconsultantsubmitsareportforacompany,thecompany (nottheconsultant)willreceiveanemailthatthereporthasbeensubmitted.Theconsultantshould neverputhisorheremailaddressinthefacilityinformation.Instead,theconsultantcancheckthe onlinedatabasetoseethestatusofanactivity,oraskthefacilitytoforwardanyemailsfromthe Administrator.
Submissions Listing
ClickonthefacilitynameintheMainMenutoviewtheSubmissionsListingforthatfacility.Fromthe SubmissionsListingpageyoucanaccessallsubmissionsofSection312TierTwo,Section311,and Section302reportsforthatfacility.
Section 312 (Tier Two) Reports
Ifyousubmittedreportsanddonotseethemhere,contacttheAdministrator.TheReportYear columnfortheSection312reportswillhavean"edit"optionforthemostcurrentyearforwhichan onlinereporthasnotbeensubmitted.Choosingthisoptionwillallowyoutoeditthecurrent/live database.Asubmittedreportisa"snapshot"ofthedatabaseatthetimeofthesubmittal.
Editing Section 312 (Tier Two) Reports
Whenyou"ClickheretorequestaneditforaPreviousReportingYear"(anoptionthatappearsbelow thelistofreports),youarerequestingtoeditthe"snapshot"ofthedatabasethatwassubmittedas thatreport.Thisoptionwillalsoallowyoutosubmit a first-time report for a previous year.When theAdministratorapprovesyourrequest,an"edit"buttonwillappearforthatyearontheSubmissions Listingpage.Onlyselect"close"ifyouwanttoCANCELtheeditandanychangesthatyoumade.
Anychangesyoumakewillbeappliedtothereportonlywhenyousubmit the revised report.The "close"buttonwilldisappearwhentheAdministratorreviewstherevisedreport.
Section 302 Reports
DONOTDELETEsection302reportsthatwerepre-loadedintothedatabase.Thepre-loadedsection 302reportsareincomplete.Theyshouldbeeditedtoprovidetheadditionalinformationandthen certified.Thereisaboxinthereportthatyoucancheckifthefacilityisnolongersubjecttosection 302.SeeChapter2fordetailsofthisreport.
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Youcanimporttheextremelyhazardoussubstance(EHS)chemicaldatafromthe312TierTwo reportintothesection302reportiftheEHSequalsofexceedsthethresholdplanningquantity(TPQ). IftheEHSislistedasamixturecomponent(seethelead-acidbatteryexampleonpage3-21),the programwillcalculatetheamountinpoundsbasedonthepercentagethatyouentered.Theprogram willnotaddtogetheramountsofanEHSthatisreportedmultipletimesintheTierTworeport. A paper copy of the section 302 report must be mailed to your LEPCiftheyarenotina participatingcounty.Itcanbeprintedwhileinthe"view"mode.See"PrintingReports"onpage3-17.
Section 311 Reports
DONOTDELETEsection311reportsthatwerepre-loadedintothedatabase.Thepre-loadedreports showthatsection311reportsweresubmittedoff-linepriorto2007.Ifyouneedtoaddnewreports, youwillbeaskedtocertifythepre-loadedreportifthereisone.Goaheadandcertifyit;the certificationforthepre-loadedreportwillnotbeusedforanything. Completeasection311reportforallnew chemicalsthatyourfacilitybringsonsiteassoonasthey reachamountsthatmeetorexceedthereportingthreshold.Youwillbeabletoimportthisnew chemicalinformation,includingassociatedMSDSs,intotheTierTworeportthatyousubmitafter January1ofthefollowingyear.Donotsubmitasection311reportforanychemicalsthatarealready includedintheTierTworeport.
Paper Tier Two Reports Submitted for Facilities That Are In the Database
Beginningwithreportyear(RY)2006,ifyousubmitahardcopyTierTworeporttotheMichiganSARA TitleIIIProgram,theAdministratorwillenterthecertificationinformationintotheonlinedatabase,and theonlinedatabasewillindicatethatahardcopywasreceived.Therewillnotbeareporticoninthe "TierII"columnbecausetheAdministratorcannotentertheactualreportintotheonlinedatabase. LookatRY2007intheillustrationbelow.Apaperreportwassubmittedfor2007andthereisno reporticon.TheAdministratorenteredthecertificationinformationandthen"approved"it,sothe SubmissionStatussaysitis"completed."Thisallowsyoutostarteditingthenextorcurrentyear. NowlookatRY2008intheillustrationbelow.Apaperreportwassubmittedfor2008andthereisno reporticon.TheSubmissionStatusshowsthatthereportis"pendingadminapproval,"butthereisstill aneditbutton.TheAdministratorwillnot"approve"thehardcopyreportuntillateintheyear,giving youachancetoeditandsubmitthisreportonline.
Inthisexample,youcaneditthe2008informationtoreflectwhatyousubmittedonyourhardcopy report.Afteryouhaveupdatedallofthefacilityandchemicalinformationaccordingtothe"TierTwo ReportInstructions"startingonpage3-19,youwill"archive"(ratherthansubmit)yourreport.This processattachesthecertificationinformationthatwasenteredbytheAdministratorforthehardcopy
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submittaltothereportthatyouhavecompletedonline.(IftheAdministratordidnotenterahardcopy certification,thenthearchiveoptionwillnotappear.)
Afteryou"archive"yourreport,theAdministratorwill"approve"it.TheSubmissionStatuswillthen showthatthereportiscompleted,thesubmissiontypewillindicatethatitwassubmittedinhardcopy, andtherewillbeareporticoninthe"TierII"column.
Paper Tier Two Reports Submitted for Facilities That Are NOT In the Database
Facilitiesthatreportedforthefirsttimeafter2006,andsubmittedpaperreports,arenotintheonline database.CertificationscanNOTberecordedbytheAdministratorintheonlinedatabaseifthefacility filehasnotbeenaddedbysomeonerepresentingthefacility. Youmustaddfacilitiestotheonlinedatabasethatsubmittedreportsforthefirsttimeafter2006.After youhaveaddedthefacilityandchemicalinformation,asktheAdministratortoaddthehardcopy certifications.Youcanthencompleteyoursubmissionasdescribedabove.
Ongoing Data Management
ThedatabaseinTierIIManagerislive.Youcanupdatethe currentdataatanytime.WhenyousubmittheTierTworeport online,youaresubmittinga"snapshot"ofthecurrentdata thatyouhavecertifiedistrue,accurate,andcomplete.This snapshotisstoredasyourannualreport,butthedataare alwaysavailableforyoutoedit.Editingthecurrentdatawill notaffectthesnapshot.Thecurrentdataareusedbythe plannersandrespondersandshouldbeupdatedanytime thereisachange.
Make changes as they occur! Youdonotneedtowaituntil thefollowingyeartoreportthat afacilityclosedorchanged ownership.
Printing Reports
TierTworeportscanbeprintedatanytime.GototheSubmissionsListingpageandclickonthe reporticoninthe"TierII"column.Thiswillbring upthereportinaformat(pdf)thatcanbeprinted.If youprintyourreportafteryouhavecompletedtheonlinesubmission,thenameandtitleoftheperson whocertifiedthereportwillbeincluded.Youcanalsoclick on"CurrentData"ontheFacilityHome Pageforaprintableversionofthecurrent(uncertified)informationinthereportformat. TheMichiganSARATitleIIIProgramandLEPCsandfiredepartmentsinIngham,Kent,Oakland, Ottawa,andWaynecountieshaveaccesstotheonlinedata.Whenyoufileonline,pleasedonotfile papercopiesofyourTierTworeportwiththeseagenciesunlessspecificallyaskedtodoso.All other LEPCs and fire departments require signed paper reports. TierIIManagerdoesnothaveaprintutilityforsection302and311reports.Itisacceptabletouse the"printscreen"functiontoprintthesereportsfortheagenciesthatdonothaveaccesstotheonline
Printing Tier Two Reports
Printing Section 302 and 311 Reports
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database.Afteryouhavecertifiedthereport,clickon"view"toseethecompletedreport.Youcan thenprintthisscreen. Ifyoudonotknowhowtoprintscreen,trythis:HolddowntheshiftkeyandpushthePrintScreen buttononyourkeyboard.Itwillappearthatnothinghashappened.ThenopenablankWord documentandclick"edit"andthen"paste."ThiswillpasteapictureofyourscreenintotheWord documentthatyoucansaveandprint.
Access to the Data and Reports
Thedataarestoredinasecureonlinedatabase.ApprovedindividualsintheMichiganSARATitleIII Program,theMichiganStatePoliceEmergencyManagement&HomelandSecurityDivision,EPA Region5,andtheLEPCsandfiredepartmentsintheparticipatingcountieswillhaveaccesstoyour certifiedTierTworeport(thesnapshot)aswellasyourcurrentdataviatheInternet.Facilityusers onlyhaveaccesstoreportsanddataforfacilitiesassignedtotheirUserAccount. AmemberofthecommunitycanrequestanMSDSorTierTwoinformationforaspecifiedfacility pursuanttotheCommunityRight-to-KnowprovisionsofSARATitleIII.Informationfromthedatabase canalsobeobtainedthroughFreedomofInformationActrequests.Allrequestsmustbeinwriting. Confidentiallocationinformationisnotprovided.
Keeping Copies of the Reports
SARATitleIIIdoesnothaverecordretentionrequirementsforsections311and312(TierTwo) reports.Thereportsthatyousubmitonlineareavailabletoyouatanytime.However,intheeventof anunforeseensituation,itisrecommendedthatyoukeepasignedhardcopyofyourreportsonfilefor fiveyears.Fiveyearsisthestatuteoflimitations.Thestatuteoflimitationsisthemaximumperiodof time,aftercertainevents,thatlegalproceedingsbasedonthoseeventsmaybeinitiated.
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Tier Two Report Instructions
RefertotheTierIIManagerUserManualfordetailedinstructionstocompleteandsubmityourTier Tworeportonline.Theusermanualisavailabletoyouonlywhenyouareintheprogram. GototheFacilityHomePagetoenteralloftheinformationthatmustbeincludedintheTierTwo report.Rememberthatthereportyousubmitdescribesthechemicalsthatwereonsiteduringthe previousfullcalendaryear.Therearefour stepsontheFacilityHomePage.
Step 1: Review Facility Information → Edit Facility Facility Physical Location
Enterthecompanyorcorporatename. Enterthefullnameofthefacilitywherethechemicalsarelocated. Enterthefullstreetaddressorstateroadofthefacilitywherethechemicalsarelocated.Ifastreet addressisnotavailable,enterotherappropriateidentifiersthatdescribethephysicallocationof yourfacility.DonotenteraPOBox.Includethecityandzipcode. Choosethecountyinwhichthefacilityislocated(fromthedrop-downbox). ChoosethenameofyourLEPCthatwillreceivethisreport. ChoosethenameoftheprimaryFireDepartmentthatwillrespondtoaneventatyourfacility,and thatwillreceivethisreport.ContacttheAdministratorifyourfiredepartmentisnotlisted. Enterthefacilitylatitude and longitude coordinatesindecimaldegrees.Youmayusethe "LocateLat/Long"utilityinTierIIManagertofindthesecoordinatesbasedonthefacility address.Ifthisutilityisnotworking,youcangotowww.satsig.net/maps/lat-long-finder.htmor www.batchgeo.com/lookup/tolookupthecoordinates.Theselinksarealsoavailableunderthe Resourcestabatthetopofthepage. Enterthefacilityemailaddress. Noticesregardingtheonlinereportwillbesenttothefacility email address.Makesurethatthis mailboxwillacceptemailsfromtheprogram:deq-ead-tier2@michigan.gov. Enterthefacilityphonenumber.Ifthereisnophoneatthefacility,enterN/A. Entertheowner'soroperator'sfullname(businessorperson'sname),mailingaddress,and phonenumber.Thisshouldbeabusinessaddress,notahomeaddress.
Owner/Operator Mailing Address
Facility Identification Information
Entertheprimary6-digit2007NorthAmericanIndustryClassificationSystem(NAICS)codefor yourfacility.IfyoudonotknowtheNAICScode,gotowww.census.gov/eos/www/naics.Alink tothissiteisalsoavailableundertheResourcestabatthetopofthepage.
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Mailing Address
Enterthemailingaddressthatshouldbeusedforcorrespondencewiththeowner,operatoror otherfacilitypersonnelregardingthisfacility.Thisshouldbecompletedevenifthemailingaddress isthesameasthefacilityaddress.
Emergency Contact Information
Enterthename,title,andwork phonenumberofalocalpersonorofficewhocanactasareferral ifemergencyrespondersneedassistanceinrespondingtoachemicalincidentatthefacility. Provideanemergencyphonenumberwhereemergencyinformationwillbeavailable24hoursa day,everyday.Thisismandatory.Thefacilitymustmakearrangementstoensurethata24hour contactisavailable. Enteratleastoneback-upemergencycontact.
Step 2: Review Chemical Inventory
Deletechemicalsthatwereremovedpriortothepreviouscalendaryear,orthatyoudonotintend toreportbecausetheywerebelowthresholdduringthepreviouscalendaryear.Ifachemicalwas onsiteinatanytimeduringthepreviouscalendaryear,anditequaledorexceededthethreshold, itmustbeincludedintheTierTworeport. Editoraddchemicalsthatwereonsiteandequaledorexceededthresholdatanytimeduringthe previouscalendaryear.Informationforeachchemicalmustbesaved in the program at least onceeveniftherearenochanges.Theprogramwillotherwisenotrecognizethechemical amounts. Ifyouareaddingachemicalforwhichyousubmittedareportundersection311,usethefeaturein TierIIManagerthatallowsyoutoimportthechemicalfromthe311report. RememberthatyoumustreportOSHAhazardouschemicalsthatmetorexceededthethresholdat anytimeduringthepreviouscalendaryear.Youmustreportthesechemicalsatloweramountsif requestedbyyourLEPCorfiredepartment.YouareencouragedreportOSHAhazardouschemicals thatdonotmeetthethreshold,orotherhazardoussubstances(suchashazardouswastes),ifyou determinethatitmightbebeneficialfortheLEPCorfiredepartmenttohavethisinformation.
Chemical Description
EntertheChemicalAbstractsService(CAS)number.YoucanfindthisontheMSDS.Youmay alsousethechemicalsearchfunctionintheprogramtofindthisnumber. Formixtures,entertheCASnumberofthemixtureasawholeifithasbeenassignedanumber distinctfromitsconstituents.Foramixturethathasno CAS number, enter N/A. Enterthechemicalnameorcommonnameofthehazardouschemical.Donotenterthetrade name.Youmayusethechemicalsearchfunctiontofindthechemicalorcommonname associatedwiththeCASnumber. ReadtheTradeSecretsectionbelowbeforeyoumarktheTradeSecretbox. CheckboxesforALLapplicabledescriptors. o Checkatleastoneofthefollowing:pure,mixture. o Checkatleastoneofthefollowing:solid,liquid,gas.
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Attaching Material Safety Data Sheets (MSDS)
AttachinganMSDSisusuallynotnecessary.MSDSsareanimportantresourcefortheLEPCsand firedepartments,andTierIIManagerallowsyoutoattachMSDSsforchemicals.However,the programalsoaccessesanextensiveMSDSdatabaseandcanusuallylinktheapplicableMSDStothe reportedchemical.Ingeneral,anMSDSshouldnotbeneededifyouhaveprovidedthechemical nameorcommonname(notthetradename)ofthesubstancealongwithaCASnumber.
EHS
Asubstancecanbeeitheranextremelyhazardoussubstance(EHS)orcontainanEHS,butnotboth. ChecktheEHSboxifthechemicalispureandisonthelistofExtremelyHazardousSubstances (seeAppendixAinthisguidebook).ChoosetheEHSnamefromthedropdownbox. IfthesubstanceisamixturecontaininganEHS,donotchecktheEHSbox.Instead,goto"Add MixtureComponents"andentertheEHSinthatsection.
Add Mixture Components
EntertheCASnumber,chemicalname,andweightpercent(%)ofanysignificantmixture component(s).Usethe"search"functiontohelpassurethatthechemicalnamematchestheCAS number.
Example: Lead Acid Batteries
Lead-acidbatteriesaremixturescontaininglead,anOSHAhazardouschemical,andsulfuricacid,an EHS.Ifyouknowthetotalweightofthebattery,theamountofleadandsulfuricacidcanbe estimated.ThisexampleusesaformulaapprovedbyEPAtoestimatetheweightofthemixture componentsoftypicallead-acidbatteriesbasedonthetotalweightofthebatteries. Step1.Listthelead-acidbatteryasthemainchemical,andenterthetotalbatteryweight.
ThereisnoCASnumberforlead-acidbatteries,soenter"N/A"intheCASnumberfield.Completethe restoftheinformationonthisscreenandthenclickon"addmixturecomponents."Donotcheckthe
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boxthatsays"EHS."Whenyouaddthesulfuricacidasamixturecomponent,theboxthatsays "containsEHS"willautomaticallybechecked. Step2.Addmixturecomponentswiththeassociatedpercentagesasshownhere.
Ifyouneedtosubmitasection302report(seechapter2),theprogramwillcalculatetheamountof sulfuricacidandcompareittotheTPQ(1000poundsforsulfuricacid).Inthiscase,11%of4800 poundsis528pounds.ThesulfuricacidisreportableontheTierTworeportbecauseitexceeds500 pounds,butitisnotsubjecttosection302becauseitislessthan1000pounds.
Trade Secret
TradeSecretinformationreferstotheproductorchemical,andshouldnotbeconfusedwithMSDSs thatclaimtradesecrecywithregardtotheingredientsinaproduct.ReadaboutTradeSecretson page3-8beforeyoucheckthisbox.
Physical and Health Hazards Inventory
Checkallphysicalandhealthhazardsthatapply.ThisinformationshouldbeontheMSDS. MaximumDailyAmount:Estimatethelargest amountofthechemicalthatwaspresentat yourfacility(instorageandinprocess)onany singledayduringthereportingperiod.This is the worst case scenario in the event of an emergency at your facility. What is the maximum amount of chemical that could be involved in an incident Enterthisamountin pounds.TheamountcodefromTableIwillbe enteredforyouintheonlineprogramwhenyou taboverthatfield. Ifyouneedtoconvertgallonstopounds, usetheformulaonpage3-5. Table I – REPORTING RANGES Range Weight Range in Pounds Values From: To: 01 0 99 02 100 999 03 1,000 9,999 04 10,000 99,999 05 100,000 999,999 06 1,000,000 9,999,999 07 10,000,000 49,999,999 08 50,000,000 99,999,999 09 100,000,000 499,999,999 10 500,000,000 999,999,999 11 1billion Higherthan1billion
AverageDailyAmount: Estimatetheamountofthechemicalthatwaspresentatyourfacilityon anaveragedayduringthereportingperiod. This is the most likely scenario in the event of an emergency at your facility. How much chemical would generally be expected to be on site and involved in an incident Enterthisamountinpounds.TheamountcodefromTableIwillbe enteredforyouintheonlineprogramwhenyoutaboverthatfield.
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Ifyouprovidedonlytheamountcodeinprioryearreports,themedianamountinpoundswasentered intotheofflinedatabasebytheMichiganSARATitleIIIProgramandimportedintotheonline database.Forexample,ifyouenteredamountcode04,anamountof55,000poundswasentered intothedatabase.Pleasechangethisand enter amounts that better represent the maximum and average amountsthatwereonsite. NumberofDaysOnSite:Enterthenumberofdaysthatthechemicalwasonsiteinanyamount duringthepreviousfullcalendaryear(thereportingperiod).
Storage Codes and Locations
Listthechemicallocationsandstorageconditions.ThestoragecodesinTablesIIandIIIare incorporatedintotheonlineprogram.Choosetheproperstoragecodesfromthedropdownlists. Enteralocationdescription(i.e.NWcornerofbldg1)onthelinefollowingthecodes. Table II – CONTAINER TYPES CODES CONTAINERS A Outsideabovegroundtank B Belowgroundtank C Tankinsidebuilding D Steeldrum E Plasticornon-metallicdrum F Can G Carboy H Silo I Fiberdrum J Bag K Box L Cylinder M Glassbottlesorjugs N Plasticbottlesorjugs O Totebin P Tankwagon Q Railcar R Other(describeonlocationline) Table III – TEMPERATURE AND PRESSURE CONDITIONS CODES PRESSURE CONDITIONS 1 Ambientpressure 2 Greaterthanambient pressure 3 Lessthanambientpressure TEMPERATURE CONDITIONS 4 Ambienttemperature 5 Greaterthanambient temperature 6 Lessthanambient temperaturebutnot cryogenic 7 Cryogenicconditions
Confidential Location
ReadaboutConfidentialLocationsonpage3-8. Ifyouchoosetokeepthelocationconfidential,checkthe"confidentiallocation"boxfollowingthe informationthatyouwanttobekeptconfidential.
Step 3: Review Attachments
TheSitePlan(sitemap),andtheFacilityPlan(EmergencyorContingencyPlan)areoptional attachmentsthatareimportantresourcesforplannersandrespondersthathaveaccesstothe program.Youareencouragedtoattachthesedocuments.Theycanbeattachedandupdatedatany time.Acceptablefileformatsarelistedintheprogram.Besuretomarkthefilesasconfidential beforeyouattachthemifyoudonotwantthemmadeavailabletothepublic.
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Notes
Clickonthe"edit"buttontoaddoreditanote.NoteswillprintattheendoftheTierTworeport,and theywillbeviewablebytheAdministratorandanyplannersorresponderswithaccesstotheonline database.Thenotesarenotsavedwiththereport"snapshot,"soifyouupdatethenotesin2010and thenprintthe2007report,the2007reportwillshowthe2010notes.
Step 4: Submit Tier II Report
Beforeyousubmitthereport,makesurethatalldataarecomplete.Youcanviewandprintyour reportbyclickingon"CurrentData"atthetopoftheFacilityHomePage. Thereareseveralscreensinthesubmittalprocess.Theprogramwillcheckmanyofthereportfields forcompleteness,andyouwillbegivenonemoreopportunitytoreviewthereportonthecertification screen. Ifyou"exitwithoutsave"onthecertificationscreen,yourreportsubmittalwillremaininitiated.You caneithercompletethesubmission,oredittheinformationandthenstartthesubmissionagain.
Certification
TheTierTworeportcertificationisincludedinthesubmittalprocess. The user can enter the certification information even if the user is not the person that is actually certifying the report. Enterofthenameandofficialtitleoftheowneroroperatorortheofficiallydesignated representativeoftheowneroroperatorwhocanandwillcertifythattheinformationinthereportis "true,accurateandcomplete." If you are the user, but not the certifier,youshouldletthecertifierseethereportbeforeyou completethecertification.Afterthereporthasbeenupdated,youcanclickon"CurrentData"fromthe FacilityHomePage.ThisdisplaystheTierTworeportasapdffilethatcanbesavedtoyour computer.Youcanprintoremailthispdffiletothecertifierfortheirreview.Whenthecertifieris satisfiedwiththereport,youcancompletethecertificationandthesubmittal. Do notmailacertificationlettertotheagenciesthatcanreceivethereportonline.Itisrecommended thatyoukeepasignedpapercopyforyourrecords.Ifyoumailapapercopyofthereporttoan agency,itshouldbesignedbythecertifier.
Final Step
Aftersubmittingthereport,youcanpreviewandprintthereport.Youcandothisfromthefinalscreen inthesubmittalprocess,oryoucanclickonthereporticonontheSubmissionsListingpageatany timetoprevieworprintthereport. A paper copy of the Tier Two report must be sent to the LEPC and fire department if they are not in one of the participating counties.DonotmailthereporttotheMichiganSARATitleIII ProgramortoLEPCsandfiredepartmentsinparticipatingcountiesunlessspecificallyaskedtodoso.
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